In this post, I am going to share astonishing best productivity apps and tools that will bring out the best performance from you.
These apps or tools will show an impact on your personal life, habits, and productivity. Also, these productivity apps can be used by students and also suitable for all age groups.
To make it easier, I have divided tools and apps into different categories as follows…
What are productivity apps ?
Productivity apps are tools that help you to make your activities easier, efficient and time-saving. Using productivity apps you can increase your work speed and it is recommended to use productivity apps according to your usage.
Hey, hold on! Here you go the new Google Stories. Have a look
#1 Social Media Automation
Buffer: ( FREE + Paid )
If you’re posting regularly on social media and fed up with maintaining timely posts schedule, then you have a clear free solution to this problem.
Buffer app lets you manage all your social accounts like Twitter, Facebook, Instagram and LinkedIn.
So what do I mean by manage ?
Many marketers prepare their social media posts in advance to avoid inconsistency in any means.
Instead of saving those posts in your memory, you can schedule posts on the buffer and it will automatically post depending on the timing you have set.
I highly recommend this app if you do frequent posting on social media and in terms of pricing, it has a FREE PLAN for minimal use. Check out the pricing below.
Some overview features of Buffer
- Custom schedule
- Plan your content ahead and post it on the buffer.
- Article sharing
- Social Media Analytics
- Native Media and GIF Support
- Schedule Retweets
- Integration buffer with Zapier for automation.
Initially, I recommend you to start with the trail plan where you can access premium features and test out thoroughly.
For instance, your Instagram profile must be in a business model to schedule posts from the buffer. So, test out the app completely before purchasing.
How do you use buffer ?
#2 Find out trending content
Finding suitable data or content on Social Media is quite different due to the massive amount of posting done on a daily basis.
Here’s the snapshot of the estimated amount of content posted on social media in 2019.
Source: World Economic Forum, 2019.
With the massive amount of content posted per minute, it’s quite difficult to identify posts based on category and keyword.
To solve this problem, we do have certain tools that can give you a list of social posts based on the keyword you want to find.
While researching, I found tools that are premium and aren’t offering any free plans. So here I came up with the app which offers you a free plan with adequate resources.
Mention ( Free + Paid )
What all you can do with the Mention app ?
- Know about your brand conversation over social media.
- Track social media mentions via keywords
- Evaluate and analyze social posts to craft a perfect copy.
- Analyze relevant data and identify trends.
If you’re the one who wants to know, what people are posting on a particular topic or what are they discussing, then mention will help you to retrive data from almost all social media apps.
Pricing: $25 Per Month
Here’s the walkthrough video of Mention App.
In case, if you need any other tools in terms of social listening, here’s the list. ( Mention App alternatives )
#3 Find Social Media Influencer
If you’re working for a brand or an employee working in a company lookng for Social media influencer for collaboration to promote your companies or your product.
Klear ( Free + Paid )
In that case, you can use Klear which will help you to identify right influencers for your brand based on budget and stats.
With Klear you can..
- Find influencers
- Influencer Analytics
- Manage Relationships
- Measure Campaigns
Find Influencers: In short, it acts like an influencer search engine where you can find influencers based on your target keyword.
Influencer Analytics: In influencer analytics, you can have the following metrics measured which are required to measure your marketing success.
- Engagement Ratio ( Likes and comments )
- Audience Insights ( True Reach )
- Average posts and stories per month
- Audience count on other social media platforms
Manage Relationships: Manage your campaign and keep the whole team synchronized with an integrated CRM
Measure Campaigns: Klear campaign reports are data-driven and use industry-leading metrics to quantify campaign performance. Use Klear’s analysis capabilities to improve your strategy by identifying areas for further growth.
Here’s the walkthrough video of Klear App.
In case, if you need any other tools in terms of social media influencers, here’s the list. ( Klear Alternatives )
Here you can have a look on Klear review.
Klear offers free plans, with Basic pricing starting at $249 per month.
They don’t reveal prices directly, you must contact them here to know their prices and the premium plan starts from $249/mo.
#4 Best Writing Apps
The reason many marketers do search for writing apps though having Microsoft Word, the reason is to write without any distractions.
Personally, I never use or recommend Microsoft word for writing an article because it is bombarded with lots of customizable options and routine design.
Also, it takes time to get open if you’re using a low-end configuration laptop.
So here I have listed out the best writing apps with minimal features ( Don’t worry, you will get all required featured for writing an article ) and don’t take much time to load.
#1 Zoho Writer – ( All devices, FREE )
Zoho Writer is a newly designed app for writing distraction-free articles and recommended for published with some advanced add-ons.
Mostly, marketers use WordPress on the websites and Zoho writer can help you in publishing articles directly via WordPress integration.
Along with that, you can access it from anywhere from different devices and also works offline.
The main features of Zoho writer are…
- Create beautiful documents
- Stay focused, one line is visible at a time.
- Smart Writing assistant ( Errors, Grammar )
- Templates Selection
- Collaborating with team members
- Automation ( Connect with automation apps )
- Publish directly to WordPress
- Works Offline
- It’s completely free
Here’s the walkthrough video of Zoho Writer
In case, if you need any other tools in terms of Writing apps, here’s the list. ( Zoho Writer Alternatives )
Here you can have a look on Zoho Writer reviews.
There’s no paid plans for Zoho Wiriter and it’s completely FREE.
As mentioned earlier, I have selected apps that do have a minimalistic interface to improve writing experience and thus Hemingway is second in this list.
Compared to other writing apps, I recommend Hemingway if you want to rectify your grammatical mistakes right on spot.
Yes, Hemingway app has two modes one is writing and the other one is for editing, and here’s what you can do with Hemingway app.
Writing Mode: Writing mode is designed with minimalistic design and interface to avoid distraction.
In writing mode you will able to access…
- Bold and Italic options
- Set your headings ( H1, H2, H3 )
- Bullet List
- Print Layouts
Whereas in Editing Mode,
Editing Mode: In short, in editing mode, you will see the real features which will identify your grammatical mistakes and you have a chance to rectify them before publishing.
Moreover, it is not required to use any other tools like Grammarly to identify errors in your copy.
With hemingway editor mode, it will identify the following things…
- Blue Highlighted – Adverb detection
- Purple Highlighted – Complex Words
- Green Highlighted – Passive Voice
- Yellow Highlighted – Complex Sentences
- Red Highlighted – Extremely Complex Sentences
Here’s the walkthrough video of Hemingway App
$19.99 for the only downloadable version and you can it use the free version online.
#5 Scheduling Tool
Okay, if you’re an influencer or a consultant and you do meetings or events on a regular basis. Having an automated solution for setting up meetings can be time-saving and hassle-free for your customers as well.
#1 Calendly ( Free + Paid ) ( Schedule Appointments )
Calendly basically allows your site visitors or customers to set up meetings on your pre-selected dates and timings.
You can automate email and text reminders to send to invitees before an event.
Moreover, you can customize the content of the reminders to make sure your invitees note down the important elements of the event before kicking off.
If you want your visitors to have a word with you, setting up calendly can help visitors schedule Appointments with you.
- Calendar integrations with Google Calendar, Office 365, Outlook and iCloud
- Schedule unlimited events
- Personalized Calendly link
- Metrics and reporting
- Add Calendly to your website
- App integrations ( Zoom, Zapier, etc )
Is Calendly free ?
Yes, you can use it for free and you can go with a paid option for more features. Here’s the pricing table…
How calendly works ? Here’s the video related to it
#6 Notes taking tool
Notes taking app is not associated with writing apps as notes can be in any form like writing important points, some quick reminders, etc. Whereas, writing apps are dedicated to writing articles, scripts, etc.
#1 Standard Notes ( Free + Paid )
Standard notes is one of the Encrypted notes taking app which will give you maximum security compared to other notes taking apps.
Standard Notes is one of the best-encrypted note apps you can ever get in the market and it is highly recommended for people who store confidential information.
In case of server access to hackers, they can see nothing but nonsensical gibberish. When you log in to your account, all encrypted data is download to your computer and decrypted to view the notes.
The reason I have included this is to offer a note-taking app that offers topmost security.
Standard Notes App features
- Note taking application with complete privacy
- Avaliable on Linux as well
- Dark Mode theme
- Online and Offline access
- Supports 2FA Tokens
- GitHub Push
- Customizable UI with available themes
- Advanced Markdown support
Is standard notes free ?
Yes, you can access it free and you can go for paid $2.48/month to access its advanced features. Don’t worry, security features are there in both free and paid plans.
Is Standard notes safe ?
Standard Notes is free to use on every platform, and comes standard with cross-platform sync and end-to-end privacy.
How to use Standard notes ?
Standard Notes Alternative
#7 Time and Productivity Management Tool
The main focus of adding this is to accomplish more in a shorter period of time which leads to more free time.
It is very important and crucial to put your complete focus on your work in a selected time frame without any distractions.
Here I will include the tool which will put you in maximum productivity also it will allow you to block distraction apps.
#1 Serene ( Free trial + Paid )
Focusing on goals with time frames will allow you to do tasks more efficiently.
Serene allows you to define goals each day and break your day into sessions.
Distraction plays a vital role in kicking off your productivity, but with Serene, when you enter a session it shields you from distraction by blocking distracting apps and websites.
Serene can also make your phone silence, control Philips Hue lights, update your stack status, and more which helps you to create your optimal deep work environment.
Along with that, you can also access…
- Focus Music
- Countdown Timers
- Regular Breaks
- Extra Time Option and Pause
- Serene Chrome Extension ( For blocking websites )
Is Serene app free ?
Technically no, but you can use free trial of 10 hrs and later you need to pay $38/ year.
Alternative Tools of Serene
#8 Task Management
While starting work, most people get stuck in the low priority task that can take up most of the time.
Also, without tracking your task, it is difficult to track your work progress and productivity.
To ensure that you keep your task-organized, I have come up with an advanced tool which helps you to boost your productivity.
#1 Airtable ( Free + Paid )
Noting down your daily, weekly and monthly planner will help you to track your work progress and productivity.
Here having quite good options to note down your tasks is key.
Airtable has numerous options and filters which will allow your task tracking efficient and easy.
Airtable fields can handle any type of content you throw at them such as…
- Link to record
- Single Line
- Long Text
- Colour Selection allocation
All these types are ideal for task allocation and helps you to keep your tasks well organised.
Powerful filtering, sorting, and grouping give you the freedom to arrange your work just the way you like. Choose the right views for your content, and save them for easy access any time.
Moreover, you can link out Airtable to automation apps ( Zapier ) to tranfer your tasks to any other compactible application without any manual action.
Airtable Pricing: is Airtable free ?
It is avaliable as Free and in paid version, but if you’re a normal user and want to maintain your regular task, then free version is more than enough. If you’re a power user, then you can go with paid option.
Airtable Alternatives or Similar Tools
How to use Airtable ?
#9 Automation Apps
Automation apps are helpful to save tons of extra time that you take to enter the data from one app to another application.
If you manage different types of tasks or use productivity applications, zappier is the one that needs to be in your list to save up more time.
#1 Zapier ( Free + Paid )
Zapier is a user-friendly tool that enables you to automate actions between different apps you use every day.
Though it might sound confusing, let me explain you with an example…
Let’s say, you have organized your tasks in Google calendar and you want to display them in Trello without any manual action, then Zapier comes into play which helps you to transfer Google calendar data into Trello.
As the same, you can do with hundreds of app which have Zapier support. You can log in to Zapier to see the list of apps that you can use for automation.
Zaps automate tasks in the background, so you can focus on more important work.
- Create Workflows
- Create Zaps in minutes
- World Class support
- More than 2000+ for automation
- Pre-made zaps
- Add Multiple actions
Is Zapier free ?
Yes, free option is more than enough if you’re a minimal user. If you’re using many apps that requires automation then you might go for paid plan.
How to use Zapier ?
#10 Learning Tools
Expanding or adding new skills will help you to win new types of work. You can branch into different sectors and can become flexible in working on different areas.
So, it is highly recommended to upgrade or learn new skills to grow your career.
One of the learning apps which I always use is Udemy and I am pretty sure most of them may already aware of this.
Udemy is an online learning platform aimed at people who want to learn something new or upgrade their skills.
You will get different types of courses catagorized into…
Almost the most important categories are covered and the instructors on the platform are also very experienced and can have professional knowledge sharing.
Moreover, you can view some sample videos related to the course to know the teaching style and animations will help you in choosing your instructor.
It doesn’t work on a subscription model, but you’re supposed to pay per course. They have come up with very reasonable pricing that is Rs. 400 which is affordable and will go up to Rs. 700 if you’re browsing the site frequently.
So make sure, you use incognito mode to search courses and later purchase from your regular browser to get the course at Rs. 400.
How to Use
Will Udemy give a certificate and can we add it to the resume?
In a line, you will get the certification but adding to your resume doesn’t add any value. It’s important for you to focus on your learning and skills.
#11 Video Conferencing
Video conferencing is a convenient use of tools that allows you to hold face to face meetings.
So, you can use video conference in company meetings, training sessions, or addressing board members.
Here, I will mention one of the most used and reputated videos conferencing app.
Once you install the app, you can host free 1:1 video calls and group calls upto 100 people.
It has more optimistic features like…
- Reduced video quality when the internet is unstable.
- Record any call as a full-length video
- Participants can text each other privately or in groups.
- You can share your screen
- Connect Via zapier for automation
- The familiar 4 icons to start, schedule, join a meeting or wirelessly share your screen
- customize your background picture
- Elevating Search makes it easy to find contacts, messages, files, or chat channels
Free for up to 100 participants for 40-minute meetings; from $14.99/month per host Pro plan for user management, unlimited meeting length, and reporting.
#12 Password Manager
If you’re an entrepreneur, you tend to use different types of apps and organized passwords are very crucial to keep track.
Using a password manager simplifies password security.
The password manager lets you instantly create complex and secure passwords to protect you from hacking.
Keeping easy and repeated passwords are more likely to increase the chance of hacking. So it is recommended to use a password manager to protect your accounts.
One such application is Lastpass…
While using Lastpass, you just need to remember the master password and LastPass remembers the rest.
Especially in Lastpass, you don’t need to remember the passwords of the different apps but just a Lastpass master password to access different apps.
What about the LastPass security ?
LastPass security is the topmost priority than others as it stores passwords for each and every user.
LastPass implements a strong encryption algorithm. All your data stored in the vault is kept a secret even from the software.
The authorization access to your account is also tight with an optional two-factor authentication which means you may opt for a second login before you can enter your vault.
Overall features of LastPass
- Two-Factor Authentication
- Mobile App Pin Unlock
- Random Password Generator
- One-to-One Sharing
- Save and Fill Passwords
- Family Manager Dashboard
- Secure Digital Wallet App
- Security Policies
How to use Lastpass ?
It’s available for free and for more storage options and features you can opt for a paid plan. $3 for premium and $4 for families.
#13 Habit Tracker
If you want to stick to a habit consistently, one simple and effective way to do is to keep Habit tracker.
A habit tracker helps you to measure your habit consistently and tweak changes according to your habit reports.
Here’s the habit Journal where you can use to track your habits or else you can use an online app to track your habits.
Habit Tracker ( HabitBull )
HabitBull is the most powerful multi-platform companion to keep track of your day to day habits and routines
Simply start tracking bad habits like nail-biting, smoking or drinking too much.
Once you see the patterns, it’s easier to break them. HabitBull keeps you accountable. Also great for users of NoFap!
Some overview features of Habit tracker
Track multiple habits, repeated to do’s or goals, each in its own calendar
• Streak counter and percentage successful for each habit
• Yes/No or Number goals
• Very flexible goals like: number of times per day/week/month, only on certain days of the week etc. For example: 30 push ups every Mon-Fri, go to the gym 2 times per week, or even every 2 days
• Inspiring quotes per category – including actual quotes from people doing it (meditation, reading, stop drinking alcohol, stop smoking cigarettes, stop procrastination etc)
• Graphs with success percentage / streak, entered values etc
• Powerful reminders – multiple times per day, repeating within a time period, sound and vibrate optional
Habit Tracker Alternatives
- Habitica – Download: iOS and Android
- Stickk – Download: iOS and Android
- Habitshare – Download: iOS and Android
#14 Complete Activity Tracking Tool
When your overall goal is to increase productivity, it is recommended to use your activity tracker to monitor your device usage.
Based on the data, you will be able to make wise decisions to be more productive. Without tracking, much vital information gets wiped out and we cannot analyze our progress making it difficult to be more productive.
In such a situation you have the solution to use a tool that will help you in tracking your daily activity and notifies if you’re more distracted based on your goals.
Rescuetimer ( What is rescuetimer app ? )
Rescue time is one of my favorites and it helps me in tracking my productivity by analyzing my browsing, Apps, and other tool activities.
By default, the app can determine productive and distracting apps and records progress accordingly.
It will notify if you’re into distracting apps more than productive apps or tools. By this, you can tune your usage and timing to get more productive.
Each week you will receive a report of how you spend your time via the internet – which sites you browse, how frequently, and for how long?
Also, you can set productivity goals and also track non-office hours.
For example, If you set a goal of being productive for 6 hours a day and a goal of not browsing distracting apps more than 3 hours a day.
In this case, it will analyze your browsing, apps, and tools activity from the phone , desktop, or any device you install rescue timer.
If you don’t meet any of your goals it will show a red mark and notifies that your goal was not met.
How do you use resuce time ?
How can I check how much time I spend on my computer ?
- Open Task Manager
- Click on Performance Tab
- There you will find the complete data.
Is RescueTime Premium worth ? Pricing of Rescue time
If you’re basic user and can be satisfied by limited features ( More than required of an average person ). If you’re a power user, you can go for a paid plan. ( $9 Per month )
Rescue Time Alternatives
All these apps and tools which are mentioned are personally used by me and they indeed helped me to be more productive, systematic, and disciplined. However, you should have a passion for your work to get these apps to come in favor of you.